Accounting Assistant

Imperial Management Administrators Services

Accounting Assistant Seeking a detail-oriented individual who performs tasks with accuracy and speed and will provide accounting support to the Accounting department. Accounting Assistant will report to the Accounting Manager.

Essential Duties and Responsibilities

· Prepare daily cash receipts schedule in excel and enter and post cash receipts in QuickBooks and Wipro (member database).

· Responsible for uploading check files to positive pay system at the bank and clearing exceptions daily.

· Make daily bank deposits by scanning checks to the bank portals.

· Process claims check run process in EZ- CAP (claims) system and interface with the Claims department staff and import check files to QuickBooks.

· Void claims checks in EZ-CAP and QuickBooks and update daily claims check/ ACH payment in excel schedule.

· Provide support during audit (pulling backup document, scanning to folder, etc.).

· Maintain filing of accounting records such as paid vendor invoices.

· Process Accounts Payable invoices and enter invoices with account coding and credit card transactions in QuickBooks and process employee reimbursement check request and issue checks weekly.

· Process various type of ACH payments related to claims, agent commission, and capitation payments through bank portal.

· Maintain W-9 verification for new vendors for issuing 1099 reporting at year end.

· Follow- up with vendor regarding payment status or invoice/ payment related issue.

· Perform other duties/projects/tasks as assigned.


· Self-motivated and results-oriented

· Know importance of confidentiality

· Able to work longer hours during month end and year end closing.

· Detail-oriented, possess a high degree of accuracy and work well with other people

· Ability to handle multiple projects by prioritizing and organizing daily work and meet deadline.

· Ability to communicate effectively and professionally, both in writing and verbally, with department staff, other departments, management, and vendors.

· Able to work in a team environment and open to development of skills and knowledge.

of accounting principles.

· Willingness to be flexible and adaptable to change

· Proficient in Microsoft applications (Excel, Outlook, and Word)

· QuickBooks experience is mandatory

· Experience with EZ-CAP and Wipro systems a plus

Job Type: Full-time

Job Location: Pasadena, CA

Minimum Education: High School Diploma
Experience: Minimum 2 years of experience in accounting/finance

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